Curriculum: The curriculum is the student’s study plan, comprised of courses to be completed. The student has to successfully complete all the courses in the curriculum to graduate and earn a degree.

Course: A course is a studying unit which is usually three hours per week, offered over a period of fifteen weeks, including exams.

Credit hour: A credit hour is the basic studying unit which the student attends for a registered course.

Study Load: Study load is the total number of credit hours the student registers and attempts to pass at the end of the semester.

Academic Advisor: An Academic Advisor is a faculty member who advises students on what courses they need to register for every semester.

Student Information System (SIS): SIS is the Moodle software used at CITYU for course registration and grade publishing.

Academic Calendar: Academic Calendar is the calendar issued by the University Administration and which specifies the beginning and end dates of each semester, add/drop periods, exam dates, and days-off.

Registrar Office: Registrar Office is the office of admission and registration where students submit applications, documents, petitions, and request official documents.

IT Department: The Information Technology office provides students with their usernames and passwords to access the Student Information System and other IT services on Campus, such as WIFI usernames and passwords.

Dean’s Office: The Dean’s Office is the office of the Dean of the faculty in which the student is enrolled.

Medium of Communication

CITYU students are held responsible for all posted or electronic announcements by the University. CITYU administration uses SMS and email as official means of communication with the students. Hence, it is the students’ responsibility to maintain a valid mobile number. In case students change their mobile number or email address, the Registrar’s Office should be immediately informed.

New Students Orientation

The orientation program is intended to introduce newly enrolled students to the university facilities in addition to Rules & Regulations pertaining to their duties and responsibilities while on campus. At the beginning of the fall semester, all new students are required to attend the orientation sessions held by the Student Affairs Office, during which they will receive their copy of the Student Guide. They are expected to be informed of the Guide’s content. Students are also expected to look out for all announcements – both printed and electronic – issued by the University.

Student General Perspective

CITYU students are expected to demonstrate responsibility in their academic life, which shall reflect in their personal life. They are required to abide by CITYU Rules & Regulations that have been prepared for their own benefit. Students should understand that they assume full responsibility for the consequences of their actions and behavior during their stay at CITYU. Ignorance of CITYU Rules & Regulations cannot be accepted as an excuse for misconduct, such as, but not limited to, smoking within the University’s buildings, causing damage to University properties, and posting any material without prior approval. Students’ failure to comply with the University Rules & Regulations leads to disciplinary measures.

Students’ Integrity

CITYU students are fully responsible for their academic integrity. For instance, students are responsible for any act of plagiarism which means using the intellectual property of someone else without properly citing the author. Such an act is considered by CITYU Administration as a serious offense, which is subject to disciplinary measures that may lead to failure of the course. Examples of plagiarism include:

Copying phrases or sentences from sources without citing them,
Summarizing ideas from sources without proper citation,
Submitting someone else’s work, either partly or in whole, without referring to the initial owner or source.

1. Students must pay 50% of their tuition fees prior to mid-semester.
2. Students must pay tuition fees in full at least 10 days prior to the start of the final exams period.
3. Payment must be made at the bank designated by CITYU Administration, for the students to get their financial clearance at the accounting department. The clearance will entitle the students to sit for the final exams or submit their final projects. Students cannot obtain their financial clearance on the date of the final exam as the Accounting Department will be closed.
4. Late registered students are subject to the same regular fees, in addition to late registration fees.
5. Students who are not able to pay their tuition fees in full, at the beginning of each semester, due to financial need may request deferred payment provided that they complete their registration within the announced date and pay their due fees. Deferred payment for summer semesters is not allowed.
6. Deferred payment is not a student’s right and is only granted to students who demonstrate financial need. Such a request must be approved by CITYU Administration.
7. Students who are granted deferred payment of their tuition fees need to sign a financial agreement. According to this agreement, if they fail to make all the deferred payments on time, they will not be allowed to sit for their final exams and will fail their registered courses during that particular semester. Moreover, they will not be allowed to register for a new semester unless they clear all their outstanding balance.
8. CITYU reserves the right not to grant students any official document, transcript, or degree unless financial clearance is issued by the accounting department.
9. All paid fees are non-refundable.
10. CITYU reserves the right to modify fees, without prior notice. All changes in fees are applicable to prospective students as well as to students enrolled at CITYU.

Registration Fees

Application and entrance exam fees are non-refundable. Students are responsible for being acquainted with the University Rules & Regulations pertaining to registration fees and complying with them in the interest of facilitating the registration procedure.

Repeating Courses

Students who fail a course for three consecutive times are allowed to submit a request to CITYU Administration to cross-register it in any other accredited university. A “W” grade does not count towards one of the three attempts.

Repeating Courses to Improve the GPA

Students whose GPA is 2.0 and above are not allowed to repeat any course they had passed. However, if the GPA is less than 2.0 students are allowed to repeat courses to raise their GPA. Each repeated course counts only once towards credit hours earned for graduation. The last grade earned will be counted in computing the GPA. All grades for repeated courses remain in the students’ transcript are kept in the University records. The University attendance policy will apply for repeated courses.

Student Work

Majorless University Students are usually those who are undecided about their major. Those students are advised to opt for a major at the completion of 30 credit hours, which is the limit for them to be considered as majorless students.

Credit Transfer

Course transfer may be accepted from another accredited university on condition that the transferred course grade be 70% or above, and provided that the course content matches that of CITYU. A maximum of 50% of the degree courses are eligible for transfer. The transferred courses will not count towards the calculation of the GPA and will carry the letter “T” in the students’ transcript.

Credit Transfer within CITYU

Students who decide to change their faculty or major within CITYU are required to fill out the proper form and seek the approval of the faculty Dean to transfer credits.

Auditing Students

The following grades carry no merit points and credit hours for which these grades are awarded are not counted in computing a student’s grade point average.

• NC: Non-credit
• W: Withdrawal is assigned in courses, when students officially withdraw from the course within the period assigned in the Academic Calendar
• IP: In Progress
• R: Repeating courses for GPA improvement
• WV: Waived
• T: Transfer
• I: Incomplete

The University Academic Council might grant the grade “I” under extraordinary circumstances to students who did not sit for their final exams or submit their final projects either due to their admission to hospital or the death of one of their first degree relatives.

It is the responsibility of the students who receive an “I” grade to consult at the earliest possible with their faculty Dean for taking the necessary action to remove this “I” grade. If the grade “I” is not removed within the following semester, it shall be changed into an “F” grade and count as a failure in the GPA.

Academic success is built upon regular class attendance; hence, it is mandatory for students to attend all classes. As far as attendance is concerned, the following rules apply:

1. Students should enter the lecture halls in the place and at the time specified by the course schedule
2. Students shall not be admitted into the lecture hall for any reason after the lecture begins, and they will be marked absent in the attendance record.
3. Students will receive an absence warning for classes they miss. Such warning will be issued by the class instructor and approved by the concerned advisor.
4. The absence warning shall include the dates of missed classes and their percentage of the course volume. Instructors are not allowed to issue the 3^rd warning unless the first and second warning were issued. The instructor will issue the 3^rd warning if the student misses 25% of the course volume without valid reason. The final warning leads to the failure in the course with the students receiving an “F” grade.

Dean’s Honor List